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| Account Code |
🏛️ Post Office Account Codes & Expenditure Categories
💧 1. Labor & Maintenance Wages
Used for the upkeep of office hygiene and basic necessities.
- Account Code:
3201027102 - Description: Existing Post Offices - Wages
- Applicable Charges: Water Fetching, Sweeping, and Wet Sweeping.
🏢 2. Operational Office Expenses
Covers the daily utility bills and essential stationery required for office functionality.
- Account Code:
3201027713 - Description: Existing Post Offices - Office Expenses
- Applicable Charges: FSC, Telephone Bills, Electricity Bills, Gum & Ink, General Office Expenses, and Cash Conveyance.
⛽ 3. Fuels and Lubricants
Specific to energy requirements for departmental machinery or vehicles.
- Account Code:
3201028324 - Description: Existing Post Offices - Fuels and Lubricants
- Applicable Charges: All Fuel-related costs for HO/SO.
🛠️ 4. Repairs and IT Maintenance
For the upkeep of hardware and technical infrastructure.
- Account Code:
3201028729 - Description: Existing Post Offices - Repairs and Maintenance
- Applicable Charges: Toner Refilling, Computer Repairs, and general hardware maintenance.
✉️ 5. Mail Conveyance Expenses
Dedicated to the logistics and movement of postal articles.
- Account Code:
3201051813 - Description: Other Conveyance of Mails - Office Expenses
- Applicable Charges: Mail Conveyance Charges.
💳 Standard Operating Procedure (SOP) for Payments
Follow these steps within the Treasurer Card module to ensure the transaction is recorded correctly in the system:
Navigate: Open the Treasurer Card.
Selection: Choose the Cash/Check option.
Category: Select Miscellaneous → Payment (Cash/Cheque).
Documentation: Insert the specific Remark (as listed in the categories above).
Finalize: Enter the Amount and click Submit ✅.